By law, under the Inspection of Public Records Act, every person has the right to inspect public records, of Sierra Vista Hospital. Compliance with requests to inspect public records is an integral part of the routine duties of the officers and employees Sierra Vista Hospital.
Procedures for Requesting Inspection. Requests to inspect public records should be submitted to Jennifer Burns, records custodian, located at 800 E. 9th Ave, Truth of Consequences, NM, (575) 894-2111 ext 357, fax number (575) 894-7659, jennifer.burns@svhnm.org.
A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. Written requests may be submitted in person or sent via US mail, email or facsimile. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.
The records custodian must permit inspection immediately or as soon as practicable, but no later than 15 calendar days after records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within 15 calendar days after the records custodian receives the request for inspection.
Copies and Fees. If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for printed documents 11 inches by 17 inches or smaller is ($.50) per page. The fee for larger documents is ($.50) per page. The fee for downloading copies of public records to a computer disk or storage device is ($.25) per page. If a person requests that a copy of a public record be transmitted, a fee of ($.25) per page plus postage may be charged for transmission by mail, ($.25) per page for transmission by e-mail and ($.25) per page for transmission by facsimile. Where redacting is required, ($1.00) per page regardless of the number or size of copies and regardless of the medium. The records custodian may request that applicable fees for copying public records by paid in advance, before the copies are made. A receipt indicating that the fees have been paid will be provided upon request to the person requesting the copies
