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RFP - REQUEST FOR PROPOSAL INFORMATION
The RFP process is governed under the State Procurement Code. It relates to the professional service aspect provided by independent contractors. It is the policy of SVH to follow the guidelines set forth by the State of New Mexico Procurement Code for Request for Proposal’s (NMSA 13-1-125B, 13-1-66.1, 13-1-91, 13-1-117, 13-1-120).
Services below $20,000.00 require three (3) telephone quotes. Based upon the quotes, the contractor may be granted a contract for one (1) year.
Services costing more than $20,000.00 are required to go through the RFP process to initiate formal competitive sealed proposals.
An RFP packet is produced and will, at a minimum, contain the following:
- Project Information
- Purpose of the Request for Proposals
- Scope of Work
- Scope of Procurement
- Procurement Officer
- Definition of Terminology
- Conditions Governing the Procurement
- Sequence of Events
- Evaluation Process
- General Requirements/Information
- Response Format and Organization
- Number of Responses/Copies
- Proposal Format
- Evaluation
- Evaluation Criteria
Legal notice must be advertised in the newspaper for a minimum of ten (10) consecutive days. Newspapers deemed appropriate for advertising in New Mexico for the Sierra County area include:
- Albuquerque Publishing Company (Journal)
- Las Cruces Sun News
- El Paso Tribune
- Herald
- Sierra County Sentinel>
It is recommended that one (1) major newspaper and the local newspapers are utilized
The RFP must have at least thirty (30) working days before proposals are closed.
The proposals received must have the date an time received on the outside of the packet. Receipt of Proposal Form is filled out by the person who accepts the proposal. Proposal packets are kept sealed until after the deadline date and time.
An evaluation committee will evaluate each proposal based upon the evaluation factors given.
The evaluation committee will award the RFP based on criteria stated in the RFP. Notification is sent to all Offeror’s upon final decision.
Current RFP(s) in process:
RFP Number: 12-02 Integrated Hospital Telephone System with Voice over IP Expandability
Contact:
Deborah L. Valencia, Procurement Officer
Phone: 575-743-1208 Fax: 575-894-7659
E-Mail: deborah.valencia@svhnm.org